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Newsletter Healthdata August 2017

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Last Modified Date8/10/2017 3:48 PM
SummaryNewsletter August 2017 - distributed to main contacts HD4DP

This newsletter gives you an overview of the main realisations and expected evolutions concerning healthdata. If you think this information is useful for other people in your organisation, please feel free to distribute this information.

Data collections that will be launched before end of 2017

The following data collections will be launched over the second Semester of 2017. In case you want to provide extracts from your primary systems, we strongly advise you to take a look at the Data Collection Definitions website to prepare your extractions. 
  • BCR: Belgian Cancer Registry: since this registry involves an important change on the existing structure that will be delivered in Q3 Release, the start is foreseen as of September 2017.  This Registry will be used by Anapat Laboratories. In order to prepare for the changes in extraction for easy upload see Belgian Cancer Registry instructions
  • Epilabo(Sentinel laboratories Infection Diseases). This Registry is used by Clinical Labs. For instructions how to prepare (also for automatisation of LIMS extractions) see Epilabo roll out instructions
  • HCV: (Hepatitis C registry)
  • STI (Sexually Transmitted Infections)
  • RCT (Central Registry Traceability)
  • NGS (Next Generation Sequencing)
Detailed information on which fields are used, the technical specifications, validation rules, reference lists, computed expressions, csv example etc... can  be found on our Data Collection Definitions website.

Data collections activated in 2017

Apart from the datacollections that went live in 2016, the following new datacollections have started over the last months:
  • NSIH: three National Surveillances for Infections in hospitals started on 1/7/17 in all hospitals. Detailed information about the roll out is available here: NSIH-SEP and NSIH-CDIF roll out presentation
  • HIV: the datacollections HIV_Incidence, HIV_VL (viral loads) and HIV_Cohort have started. There is only a limited number (8) of hospitals/labos impacted, but the amount of data transferred is quite large. Therefor it was suggested to make use of  CSV fast track in attendance of Q2 release. We also created a page with tips and tricks based on these first user experiences with large csv loads: Submit records using a CSV file : tips and tricks
  • Pedisurv: this datacollection has started on 1/6/17. Valid for all hospitals. The datacollection for General Practitioners will start when HD4PrC (Healthdata for Primary Care) will be launched. Detailed information about this datacollection for Infectious Diseases In Children is available here: PediSurv roll-out instructions
  • Prolapse: this registry has gone live at 1/6/17 as well. It is used to communicate with INAMI about implants of vaginal meshes: after submission a code is generated that needs to be mentioned on the invoice in order to obtain the reimbursement. Complete information is available here: Prolapse instruction set
  • Amputation: a small datacollection (currently only for 1 organisation) for Reimbursement Of Implants That Allow The Fixation Of An External Prosthesis - same principle as Prolapse.

    Q2 Release

    The Q2 release of HD4DP will be rolled out during the month of July. Apart from improvements for data providers, this release will enable automated updates in the future. We are excited about this new functionality that will allow us to much better react on eventual bug fixes and roll outs of new releases. In your administration module, your organisation will have the possibility to:

    • decide whether they accept that an update is automatically updated overnight in case an update is pushed. 
    • decide to manually trigger the update from the HD4DP admin screen
    More information will be consultable in the version release notes as soon as we go live: Overview release notes

    Use of National Number Connector

    All data collections use the National Number as patient identifier. Most of the belgian hospitals dispose of a National Number connector that retrieves information like Name, First Name, sex, birthday, place of residence, date of death from the authentic source. When such a National Number Connector is configured in HD4DP, data providers gain a lot of time, since only by introducing this national number, the rest of the patient information is automatically loaded. 

    At this moment we see that only a limited number of organisations have configured this connector. If you have questions how to configure such a connector please find more information here: HD4DP integration with a Patient Identifier Service


    In order to allow General Practitioners to report on data collections such as the (pre-)Care Trajects Diabetes and Kidney Insufficiency, or historic data collections such as 'Peilpraktijken', a new architecture is being developped: the GP communicates from within his Electronic Medical Record (EMR) with HD4PrC by making use of e-Forms or development following the specific cookbook. This infrastructure is currently being set up and implemented by the EMR vendors and will be rolled out as of September. 
    Below a view on this architecture

    HD4PrC architecture

    New IP adress catalogue

    We have announced in October 2016 that the IP address of the Catalogue would change. It is important that your HD4DP instance is configured to allow communication with this IP address. Please make sure this is the case, since communication with the Catalogue is crucial for a correct functioning of the HD4DP application. The new links that need to be reachable are:



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