The HD4DP application enables data providers to collect data.
The medical and professional secret is protected at various levels and through principles such as encoding, encryption, and user-acces management. The combination of these elements guarantees so-called "end-to-end security".
During the data collection process, which is done by this application, all data is securely (= anonymized) transferred to Sciensano, with the use of e-health box:
The data provider never receives the coded identifiers
eHealth has never access to medical data or metadata
Healthdata.be never receives the original identifier, but can reconcile different entries
An overview is given in the video:
We provide more documentation of the different functions and possibilities in the different phases of data collection in the HD4DP application.
For each patient record, you have to provide a VCF file. You have to transfer the VCF file via File Transfer Protocol (SFTP). You can request your credentials to the SFTP server of healthdata.be by firstname.lastname@example.org.
Healthdata provides 2 options for this SFTP transfer:
A manual file Transfer
An automated file transfer using a script:
developed by the local Information Technology (IT) Department of your organization;
developed by Healthdata
Requirements for the VCF File
The file must not contain patient information within the VCF header
The VCF file content (the list of mutations) should reflect the select “NGS indication” put in the NGS registry and the biomarker put in PITTER
The VCF filename transferred though SFTP must be exactly the same as the filename filled out in the patient record
File Manual Transfer
Hereafter, find the 3 steps you have to follow for transferring a VCF file.
install the SFTP client on your computer, the most popular ones are Filezilla and Winscp.
connect to the healthdata.be SFTP Server, using the SFTP client you will choose by entering your credentials:
Host Name or Public Address IP of the healthdata.be SFTP server
transfer your file from your local system to the healthdata.be SFTP server
File Automated Transfer
For the automation of the file transfer, a collaboration between your IT Department and Healthdata is required. We want to empahize the 2 requirements to meet for enabling a fully automated data flow from the sequencer to Healthdata. That will create System-To-System communication of VCF files using the SFTP protocol. This requires the automation of 2 flows:
from the sequencer (System 1) to a specific folder in the local infrastructure of your organization. This automation has to be implemented by your local IT department in collaboration with Healthdata.be
from a specific folder in the local infrastructure of your organization to Healthdata.be. This automation can be implemented by your local IT department or Healthdata.be